For the last few Fridays we have been publishing an interview with a legal secretary from New York, Ellen Adams, to help give you an idea about what a legal assistant career is like. This vocation is expected to grow at a faster-than-expected rate, according to the Bureau of Labor Statistics, making it a reliable career choice for the future.

1. Are there other fields related to law that students may want to consider? Well, the paralegal field is another option. I feel it was developed because long ago due to the fact that the first year associates complained about not wanting to do the “grunt work.” I consider that a “bridge” between legal secretarial and deciding whether or not you want to go to law school and become an attorney. Paralegals need the same skills – attention to detail, great time management skills, diplomatic skills, etc., to be successful in that area of legal work. Paralegals also need a strong foundation in legal concepts and vocabulary, along with technical training in specialized areas — such as corporate law, bankruptcy, intellectual property law, just to name a few areas of concentration. You need to develop the theoretical skills and receive the practical training necessary to get the job done successfully. Paralegals work under the supervision of an attorney and are able to perform all functions of a lawyer except giving legal advice. No matter what you decide, there is a lot to learn in the legal profession. Managing clerks, docketing (keeping court calendars for all attorneys in the firm) clerks, records management are also areas to consider. Each of these will require training. Some of these things can be learned on the job, but not all of them can be, and you are often better off taking any courses at the local college or university to learn all that you will need to successfully assist the attorneys. Many colleges and universities offer certificates and/or diploma programs that help you prepare for work in this capacity.
2. Are there recommended continuing education opportunities for your profession? Yes and no. The same courses that I mentioned above will help you expand your knowledge of the law and what is required to assist an attorney effectively and efficiently. Taking continuing education courses in different areas (such as fundamentals of business law, licensing of intellectual property, or fundamentals of equal employment opportunity law, just as an example) will help you improve your interactions with the legal profession or within the firm that you might work, so I would say it definitely could not hurt. However, unless you make the decision to become a paralegal or legal specialist, the next step is law school. Other than that, you choose an area that interests you that may have absolutely nothing to do with law, and go on from there to pursue other fields in which you may have a strong interest. The one thing working at a law firm will do afford you the opportunity to see how it all works from the inside, and that will help you decide if you want to continue in your role as a secretary or move on to another career within law or outside of the law. Sometimes, it helps you decide that you are fine with “blooming where you are planted;” other times, you decide to choose another career path altogether. But you definitely will get an education no matter what you decide.
   
   
3. What misconceptions do people have about being a legal secretary? I already knew that I didn’t want to be an attorney. … However, I was interested in law, so I chose the legal secretarial route. I thought it wouldn’t be too hard to do, but I was mistaken. It is hard, but it is definitely manageable. I think that some people can romanticize any profession, but it is tough work and, as I mentioned earlier, not for the faint-hearted. You need a thick skin. We are not talking Perry Mason or L.A. Law or Boston Legal here. Those are exaggerations, to say the least. It can be interesting, it can be enlightening, it can be (on a rare occasion) fun, but it is never dull and can be quite intense.

   All in all, it’s been an interesting career.

In case you missed it, here’s the first two parts of the blog mini-series.

• Interview with a Legal Assistant Part I - A Rewarding Day on the Job
• Interview with a Legal Assistant Part II - Advice, Challenges, and Preparation

For the next two Fridays we will be publishing an interview with a legal secretary from New York, Ellen Adams, to help give you an idea about what a legal assistant career is like. This vocation is expected to grow at a faster-than-expected rate, according to the Bureau of Labor Statistics, making it a reliable career choice for the future.

1. What advice would you give a student considering a career in the legal field? Be prepared to study and work hard. It’s truly not for the faint-hearted. Even though we are in a so-called “electronic age,” there are fundamental skills that will help you to do the job effectively. You should be detail oriented, meticulous, flexible and diplomatic. Time management skills are crucial. It also helps to have a thick skin. Multi-tasking is a must, since you are often “switching gears” at a moment’s notice. You need to learn to be responsive and anticipate that things can and will happen when you least expect it to. Learn to listen and listen to learn.
2. What is most challenging about your profession?Trying to avoid tedium and/or becoming bored. Once you master the basics, it can be a challenge to stay motivated. Unless you continue to learn and adapt, that can happen.
   
   
3. In what way did your education prepare you for your career?I went to what was formerly called The Berkeley School, which is now called Berkeley College. It was specifically for the “secretarial sciences,” and I earned an associate’s degree (Associate in Occupational Studies or an A.O.S.), after successfully completing their 2 year secretarial program with a legal concentration. You had a choice of doing a general secretarial program, a medical secretarial program, or a legal secretarial program. To be honest, the legal secretarial afforded me an opportunity to earn a higher salary, and that definitely helped me decide which direction to move in.

In case you missed it, here’s the Interview with a Legal Assistant Part I - A Rewarding Day on the Job.

For the next three Fridays we will be publishing an interview with a legal secretary from New York, Ellen Adams, to help give you an idea about what a legal assistant career is like. This vocation is expected to grow at a faster-than-expected rate, according to the Bureau of Labor Statistics, making it a reliable career choice for the future.

1. What is your job description?
   

   Legal Assistant Career. Photo: highere.com

   It used to be legal secretary. Now, they call us “assistants.” It’s merely semantics. The job is the same, and the salary, unlike the name, has remained the same. Instead of corporate executives, we assist attorneys, who are officers of the court, in the representation of their clients’ interests and challenges in running their businesses and ensuring that they avoid any pitfalls that could have a negative impact of their company’s bottom. We make sure that all legal documents are prepared properly and that any and all legal documents that have to be filed are in compliance with applicable requirements of the law and rules of conducting of their day to day operations.

2. Describe a typical day on the job.

   First, let me say that I primarily work for a multi-tasking micro managing partner, an associate, a legal specialist and a project analyst. Gone are the days of one-on-one assignments. The mantra is “you work for the ‘firm,” and so you find that you are assigned to work with 2 to 4 people. Generally, I check in with my attorneys and then log on and check e-mail traffic to determine what documents and correspondence need to be printed for review by the attorneys, as well as any materials sent by clients for teleconference meetings. While documents are printing, the calendar is simultaneously being reviewed to confirm and/or revise any client appointments, conference calls, meetings, etc.Filing is a critical skill to have. Even though it is absolutely MY LEAST FAVORITE THING TO DO, knowing the firm’s filing program is crucial. You need to be able to find attorney notes, pleadings, contracts, correspondence at any given time, so making sure that things are filed properly is an integral part of any assistant’s job.The phones are usually ringing and any messages are written down AND sent by e-mail so that the attorneys can respond in a timely manner. Lunch is a gift – it is not uncommon to find yourself working through lunch or eating at your desk. I still use my Gregg shorthand (I’m a real “veteran”), and the partner with whom I work loves to dictate, so I’m usually in and out of his office taking letters, memos, e-mail messages, etc. Many tasks are handled by telephone. Meetings can happen on a moment’s notice and you use whatever software the firm purchases to book a conference room, travel arrangements, etc. Many of our clients are watching their respective budgets, which is why so much is done electronically or telephonically. Often you find that you are juggling mini and maxi crises, and you adjust accordingly. I sometimes refer to it as “playing ‘octopus’”. It definitely helps to keep your brain sharp.

3. What is the most rewarding part of being a legal secretary?

   Well, you are providing services to individuals and corporations and that, in and of itself, can be rewarding. You also learn a lot about WHY things happen the way they do and how the law works to people’s advantage or disadvantage if they are not prepared or the proper forms are not filed for conducting any business transaction(s). Attorneys provide a valuable service and help people avoid mistakes, defend their rights, and resolve disputes, whenever they arise. If they listen, it keeps thing running smoothly; if they choose not to, the attorneys help them resolve the challenges they face. A lot of things are preventative. You also get to see how contracts are created and why individuals and corporations obsess about various aspects of their business operations. You learn a great deal depending on the area of concentration that your attorneys choose to work in. There are so many different disciplines, it can be mind-boggling. But you are a part of an intricate process that is integral to the day to day operations of life in general and business in particular. It’s never dull.